Appendices

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Appendices

Appendices:
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Appendix B
REGISTERING A COMMITTEE WITH A STATEMENT OF
ORGANIZATION FORM



FILING THE STATEMENT OF ORGANIZATION FORM All committees must register with the appropriate filing official using the Statement of Organization form designed for that committee type (ie Candidate, PAC, Super PAC, Political Party or Ballot Question). Committees filing at the State level must file this form electronically. The chart below is provided to outline the filing official and due date for the Statement of Organization form. For detailed information on committee types, see Appendix H.

Committee Type Filing Official to

Receive Statement of
Organization

When is the Statement of

Organization Due

Special Notes
Candidate for any

Statewide office:

  • Governor
  • Lt. Governor
  • Secretary of State
  • Attorney General
  • State Board of Education
  • UofM Regent
  • MSU Trustee
  • WSU Governor
Bureau of Elections

in Lansing

10 calendar
days after the committee
is formed**
 
Candidate for State Legislature:
  • State Representative
  • State Senate
Bureau of Elections

in Lansing

10 calendar days
after the committee
is formed**
 
Candidate for any Judgeship:
  • Supreme Court
  • Court of Appeals
  • Circuit Court
  • District Court
  • Probate Court
  • Municipal Court
Bureau of Elections

in Lansing

10 calendar
days after the committee
is formed**
 
Candidate for County, City,
Township, Village Public
School Board, Community
College Board
Local County Clerk’s

Office*

10 calendar
days after the committee
is formed**
 
Candidate for Federal Office Fed. Election Comm.    
PACS
  • Political Committee
  • Super PAC
  • Independent Committee
  • Caucus Committee
Bureau of Elections

in Lansing

10 calendar days
after the committee
spends or receives
$500 in a calendar
year.
Districts of candidates or
ballot questions
supported/opposed by
PAC are within the same
county
Exception:
for State Level
Recall Elections
(See
Appendix M)
PACS
  • Political Committee
  • Super PAC
  • Independent Committee
Local County Clerk’s

Office*

10 calendar days
after the committee
spends or receives
$500 in a calendar
year.
Districts of candidates or
ballot questions
supported/opposed by
PAC are within the same
county
Exception:
for State Level
Recall Elections
(See
Appendix M)
Political Party Committee
  • State Central
  • Congressional District
  • County
  • Party Attempting

Ballot Access

Bureau of Elections

in Lansing

10 calendar days
after the committee
spends or receives
$500 in a calendar
year.
 
Ballot Question

Committee

Clerk of that County 10 calendar days
after the committee
spends or receives
$500 in a calendar
year.
Ballot Question will be
voted on in one county
Ballot Question

Committee

Clerk of that County
having the greatest
number of registered
voters eligible to vote
on the Ballot Question
10 calendar days
after the committee
spends or receives
$500 in a calendar
year.
Ballot Question will be
voted on in more than
one county; but not Statewide
Ballot Question

Committee

Bureau of Elections

in Lansing

10 calendar days
after the committee
spends or receives
$500 in a calendar
year.
Ballot Question will be
voted on Statewide

(*)A candidate whose district crosses county boundaries files with the County Clerk of the county having the greatest number of voters eligible to vote in the candidate election.

(**)Formed is defined as selecting a treasurer, selecting a depository and making the decisions required to complete the Statement of Organization form. Formation must take place on or before the 10th calendar day following the date the candidate met the definition for becoming a candidate under the MCFA. See Candidate Manual for the definition of becoming a candidate.

STATEMENT OF ORGANIZATION FAQS

When should a committee file a Statement of Organization?

Candidates seeking state, judicial, county, city, township, village and certain school offices in Michigan must form and register a committee by filing a Statement of Organization with the appropriate filing official within 20 calendar days of meeting the definition of a candidate. This is true even if he or she uses personal funds to campaign; does not receive or spend any funds when seeking office; or is running a write-in campaign.

PACS, Ballot Question Committees and Party Committees have 10 calendar days to register as soon as the “person” or group receives or spends $500.00 or more in a calendar year. The committee must file a Statement of Organization with the appropriate filing official. Committees are “persons” or groups that:

  • receive contributions or make expenditures to influence voters for or against the nomination or election of a candidate;
  • receive contributions or make expenditures to influence voters for the qualification, passage, or defeat of a ballot question;
  • make independent expenditures to influence voters; or
  • receive contributions or make expenditures to assist a political party in qualifying for ballot access in Michigan.

Where do I file the Statement of Organization form?

Candidate Committees: Offices that file their Statement of Organization with the Michigan Department of State’s Bureau of Elections:

  • Governor, Lt. Governor, Secretary of State, Attorney General, State Senate, State Representative, State Board of Education, University of Michigan Regent, Michigan State University Trustee, Wayne State University Governor, Michigan Supreme Court, Court of Appeal, Circuit Court, District Court, Probate Court and Municipal Court.

Offices that file their Statement of Organization with the County Clerk’s Office:

  • County, City, Township, Village, Public School Board and Community College Board.
  • A local candidate whose district crosses county boundaries must register with the Clerk of the County where the greatest numbers of eligible voters reside.

PACS:

  • Committees supporting or opposing candidates or ballot issues that reside within one county, file their Statement of Organization with the Clerk of that county.
  • Committees supporting or opposing candidates or ballot issues over multiple counties, file their Statement of Organization with the Michigan Department of State.
  • If the only “multi-county” candidate supported by the committee is a school board candidate, the committee files with the clerk of the county where the greatest number of voters eligible to vote on the office resides.

Political Party Committees: All Political Party Committees file their Statement of Organization with the Michigan Department of State.

Ballot Question Committees:

  • If the ballot question supported or opposed by the committee will be voted on in one county, the committee files the Statement of Organization with the clerk of that county.
  • If the ballot question supported or opposed by the committee will be voted on in more than one county, the committee files the Statement of Organization with the clerk of the county having the greatest number of registered voters eligible to vote on the ballot question.
  • If the ballot question will be voted on statewide, the committee files the Statement of Organization with the Michigan Department of State, Bureau of Elections.

What should the committee use for the formation date?

Candidate Committees: As soon as a person becomes a “candidate” under Michigan’s Campaign Finance Act, he or she has:

  • Up to Ten (10) calendar days to form a Candidate Committee.

After the committee is formed, the candidate has:

  • Ten (10) additional calendar days from its formation date to register the committee by filing the statement of Organization with the appropriate filing official.

Other Committee Types: Once the $500.00 threshold is met, the committee has 10 calendar days to form and register with the appropriate filing official.

Why does the committee need to provide an email address?

Most of the correspondence that is sent out by the Campaign Finance Department, is sent via the US Post Office and any email addresses we have on file for the committee. Providing an active email address on the committee’s Statement of Organization, helps to ensure that the committee receives campaign finance related information as quickly as possible.

Does the committee need to set up a bank account prior to filing the Statement of Organization?

A depository must be listed on the Statement of Organization; however, an account does not have to be opened at the designated bank, savings and loan association or credit union until a contribution is accepted.

More information on setting up a bank account can be found in Appendix A of the Committee Manual.

What is an Employer Identification Number (EIN) and where does the committee get one?

An Employer Identification Number (EIN) is also known as a Federal Tax Identification Number, and is used to identify a business entity. Some financial institutions will require the committee to get an EIN before they will allow them to set up an account. This is not a requirement of the MCFA. The committee can apply for an EIN at the IRS website using this link.

What is a Reporting Waiver?

Candidate and Ballot Question Committees: A committee that does not expect to receive or spend more than $1000.00 for an election can obtain a Reporting Waiver by selecting YES on the Statement of Organization or on an amended Statement of Organization. A committee that maintains a Reporting waiver is exempt from filing detailed Campaign Statements unless it exceeds the $1000.00 threshold. The Reporting Waiver does not exempt the committee from filing 48 Hour/Late Contribution Reports.

Other Committee Types: A committee that does not expect to spend or receive more than $1000.00 in a calendar year can obtain a Reporting Waiver by selecting YES on its Statement of Organization or on an amended Statement of Organization. A committee that maintains a Reporting Waiver is exempt from filing detailed campaign statements unless it exceeds the $1000.00 threshold. The Reporting Waiver does not exempt the committee from filing 48 Hour/Late Contribution Reports.

What does the committee need to do to re-establish a Reporting Waiver?

Once a committee has brought its cash balance below $1,000 and debt below $1,000, the committee can file an Amended Statement of Organization with YES selected requesting a reporting waiver.

What is a Separate Segregated Fund (SSF)?

A corporation, joint stock company, labor organization, or domestic dependent sovereign that wishes to support or oppose candidates must establish a single “separate segregated fund.” The fund may also be used to support or oppose ballot questions.

A separate segregated fund must be registered as either an Independent or Political Committee within 10 calendar days after $500.00 or more is received or spent in a calendar year to support or oppose candidates or ballot issues. Either the Independent or Political Committee contribution limits will apply to the separate segregated fund. All other committee requirements also apply.

What is the difference between a Political Action Committee and an Independent Political Action Committee?

Political Action Committees are formed to support or oppose one or more candidates and they may also support or oppose ballot questions. A Political Committee must observe the same contribution limits that apply to individuals.

Independent Political Action Committees are formed to support or oppose three or more candidates. They may also support or oppose ballot questions. An Independent Committee that meets the following three criteria may give a candidate ten times the amount a Political Committee is permitted to give the candidate: (1) registers as an Independent Committee at least six months before the election (2) received contributions from a at least 25 persons and (3) in the same calendar year that the 25 contributions are received, expends funds to support or oppose three candidates for elective office. An Independent Committee must adhere to contribution limits applicable to Political Committee until the committee meets the criteria detailed above.

Who must sign the Statement of Organization?

Candidate Committees: For Candidate Committees, the candidate and the treasurer must sign the Statement of Organization. If the committee has a record keeper and the committee also plans to file their statements electronically, then the record keeper must sign also.

All other committee types: The treasurer must always sign the document. If the committee has a record keeper and the committee also plans to file their statements electronically, then the record keeper must also sign the document.

When does the committee need to amend the Statement of Organization and what items need to be filled out?

Whenever there is a change to one or more of the items on the Statement of Organization, the committee is required to report the change(s) to their filing official by filling an Amended Statement of Organization.

The Amended Statement of Organization should include the Committee ID number and include just the changes to the document. The Amended Statement of Organization has the same signing requirements as an Original Statement of Organization.

Does the committee have to check one of the boxes for Electronic Filing? What if the committee plans to file on paper?

The committee only needs to check one box on the Electronic Filing section of the Statement of Organization if they are required or plan to file their Campaign statements electronically. If the committee will be filing paper Campaign Statements then they should skip the Electronic Filing section.

I don’t have a committee ID number yet, what should I put in item 1 on my original filing?

If the committee does not yet have a committee ID number, then they should leave item 1 blank and a committee ID number will be assigned and sent to the committee by their filing official.

Who can be the committee’s treasurer?

Candidate Committees: The treasurer must be a registered to vote in Michigan. The candidate may serve as the treasurer with the exception of a judicial candidate.

Political Party and Caucus Committees: The treasurer must be a registered to vote in Michigan.

Other Committee Types: The treasurer of a PAC or Ballot Question must be a qualified elector of Michigan if the committee conducts business through an office or facility located in Michigan. A committee that wishes to have a treasurer who is not a Michigan resident is required to complete the “irrevocable written stipulation” on the Statement of Organization.

Check out Appendix A of the Committee Manual for more information on Treasurers.

Who can be the committee’s designated record keeper?

Any individual can serve as the committee’s designated record keeper.

The candidate may serve as the designated record keeper with the exception of a judicial candidate.

Check out Appendix A of the Committee Manual for more information on Record Keepers.

After I file my Statement of Organization, what comes next?

After filing the committee’s Statement of Organization the committee should receive a correspondence from their filing official letting them know what their committee ID number is.

Committees should also make an effort to find out what their filing schedule for campaign statements are on the Campaign Finance Disclosure web page.

If you have further questions, do not hesitate to contact the Campaign Finance Department at 517–373–2540 or by email at disclosure@Michigan.gov.

KEEPING THE COMMITTEE’S STATEMENT OF ORGANIZATION UP-TO-DATE The committee is required to amend its Statement of Organization if any information presented on the form changes. Statement of Organization amendments must be filed no later than the due date of the next upcoming Campaign Statement required of the committee. A committee is free to file required Statement of Organization amendments earlier if desired. The candidate and the committee treasurer serving at the time the change took place must sign Statement of Organization amendments.

ADDITIONAL RESOURCES

RULINGS AND INTERPRETIVE STATEMENTS

QUESTIONS?

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Page last modified on November 09, 2017, at 02:10 PM